1) Organizer's Name * 2) Organizer's Email * 3) Address (#, Street, City, Postal Code) * 4) Phone # * 5) Name of Event * 6) Date of Event * 7) Time of Event * 8) Approximate # of Golfers * 9) Will this event be 18 or 9 holes? * 18 Holes 9 Holes 11) Which value added services would you like to include? 12) Would you like food served at your event? * Yes, we would like to offer food No, meals are not required 13A) If you would like food served, when would you like your food served? Not Applicable Food served "To Go" before tee-off Food served "To Go" at the turn Food served "Dine In" after golf 13B) Which entree item would you like served? Not Applicable "To Go: Welcome Pack: 1 Logo Ball, Divot Repair, Ball Marker, Breakfast Bar, Chips, yogurt and beverage ticket "To Go" Duffers Lunch: Choice of sandwich or hot dog with chips, bar & non alcoholic beverage "To Go" Grilled Lunch: Choice of burger, sausage or chicken burger with chips, bar & non alcoholic beverage "To Go" Wrap It Up: Choice of Chicken Caesar Wrap or Vegetarian Wrap with chips, bar & non alcoholic beverage "To Go" Grilled Supreme: Choice of Rib Steak Sandwich or Grilled Chicken Sandwich with chips, bar & non alcoholic beverage "Dine In" Grill Lunch: Choice of hamburger, sausage on bun or jumbo hot dog with choice of salad & dessert "Dine In" Wrap It Up: Choice of Chicken Caesar Wrap or Vegetarian Wrap with choice of salad & dessert "Dine In" Grilled Supreme: Choice of Grilled Chicken or Rib Steak Sandwich with choice of salad & dessert "Dine In" Chicken Dinner: 6 oz chicken breast, baked potato, side caesar salad, coleslaw dinner roll & dessert "Dine In" Steak Dinner: 8 oz striploin steak, baked potato, side caesar salad, coleslaw dinner roll & dessert
Vegetarian options also available
14) Add-On's: Would you like to add any of the following add-on's for your event? Select all that appy 15) Power Cart Rental: The Shelter Valley Pines Golf Club has 54 power carts on hand (enough for 108 participants). The price per cart is posted on the website or in your event package. If you have more than 108 participants, additional carts may be ordered at a cost of $80 per cart + tax. The minimum order for additional carts is 14 power carts. All participants renting power carts must be older than the age of 18, be required to sign a lease agreement and provide a credit card. No power carts will be allowed in the parking before the event. Patrons are advised to use the turnabout to drop off their clubs before parking their vehicles. If you have chosen a package that does not include power carts, we advise that participants call the club to reserve carts. * Yes I would like to book carts for all participants No power carts needed, participants will book on their own Will you require additional carts (more than 54)? * No we will not require any additional carts Yes we will require 14 additional carts 16) Corporate Cart Responsibility: If your company has reserved power carts for all participants and would like to take full responsibility for the actions of the drivers and any damages caused by those drivers, a credit card can be provided the day of the event. Individuals will still be required to sign for their individual carts. 17) Alcohol Policy: Servers must check the I.D. of anyone who appears under the age of 25 years. The legal drinking age is 19 years. Any individual with I.D. that appears to be altered or falsified will be denied service and asked to leave the premises. All falsified I.D. will be confiscated and handed to the police. Servers will monitor the consumption of individuals served and using "smart serve” techniques take steps to prevent an individual from becoming intoxicated. All servers are smart serve qualified. Under no circumstances may personal alcohol be brought onto the licensed areas of the club. By bringing alcohol onto a licensed premise the patron is not only breaking our policy but breaking the law. These areas include the parking lot, clubhouse, patio, deck and golf course. Any alcohol that is not purchased at the club and brought onto the licensed area will be confiscated and disposed of at the patrons expense. Patrons may be asked to leave immediately if caught in violation of this policy. If a patron is suspect in concealing personal alcohol in their golf bag or golf cart, all employees may ask that individual to reveal the contents of their bag or cart. If the patron refuses to reveal the items in his bag or cart, the patron will be asked to leave the premises immediately and no refunds will be given. Absolutely no personal coolers are permitted on the golf course ----------Compliance with Laws:--------- Organizer shall cause all members of his/her tournament to comply with the liquor laws of the Province of Ontario, and will not allow golfers to consume on the premises any alcohol which was not purchased from the Shelter Valley Pines G.C.. Offenders will be asked to leave the premises immediately. The staff is also authorized to check golf bags if they suspect illicit alcohol. property. * 18) Deposit, Fees & Payment Terms: In order to ensure that your group receives your preferred date and time, a $500 deposit is required. The club will not book your event until a credit card number has been received for the deposit. The total cost per person for golf, cart and food is $91 plus taxes and applicable gratuity. The remaining balance will be charged to the credit card provided at the date two weeks prior to your event. * 19) Conduct: Organizer shall cause all golfers in the tournament to cooperate with the Shelter Valley Pines G. C. managers and staff with regard to the pace of play, conduct on the golf course, and any related activities. The Shelter Valley Pines G.C. reserves the right to remove from the course any golfer who does not comply with the directives of the Shelter Valley Pines G.C. Manager’s. Slow Play: Each group in your outing must play 18 holes in 4 hours and 30 minutes or less. * 20) Liability Policy: The Shelter Valley Pines G.C., its managers and owners assume no responsibility for injury, loss to persons or property of those using the golf facility * 21) Confirmation of Numbers Policy: Thirty days prior to your event you will be expected to give an estimated count for golf, food and beverage requirements. Two weeks prior to your event you will be asked for an exact count of participants. The two week count will be considered your final count and is not subject to reduction. If the guarantee is not communicated within the aforementioned time frame, the number of expected attendees as stated on this contract as the estimate will be considered the guarantee. We will charge for the minimum number of guests guaranteed or the actual number of guests in attendance, whichever is greater. A full list of participants and groupings are required 10 days before the event. * 22) Cancellation Policy: In the event your tournament is cancelled within two weeks of your tournament date, the organizer is responsible for the full amount due as agreed upon in the estimate received from this registration. If the event is cancelled before the two week date, the organizer will not be refunded their deposit of $500. * 23) Rain Check Policy: If the course is deemed playable by the staff at the Shelter Valley Pines Golf Club, the tournament will play. If the greens keeper deems the course unplayable, you will not be required to pay for green fees. If your group is booked for 18 holes and can only complete 9 holes, we will give your guests a 9-hole rain check that expires one year from the tournament date. Rain checks allow your guests to return at their own convenience. However, your group will receive their meals to go before they leave the rained out event. * 24) Number of Participants: The Shelter Valley Pines G.C. shall make provision for counting the number of individuals participating in the food and beverage portion of the tournament. Organizer may have one of his/her representatives accompany the Shelter Valley Pines G.C. who makes the physical count. Such determination by the Shelter Valley Pines G.C. of the number of participants shall be binding on the Organizer. * 25) Assignment: This form serves as an agreement and is personal to the parties hereto. It is understood that the person who submits this form and agreement, whether individually or on behalf of an organization, is responsible for payment to the Shelter Valley Pines G.C. of all charges and amounts provided in this agreement. It is further agreed that full payment shall be made no later than the day of the event. * Date This Contract Is Completed * Electronic Signature * If you have any comments or special requests, please ask below, thank you!